City of Ames, IA requires Permit and Commercial Insurance for Petitioners; Wild Willpower PAC Responds

     The following timeline, compiled by Ms. Alexandra Wilson, chronicles events, circumstances, and legal nuances which led up to Ms. Wilson filing a NOTICE OF VIOLATION AND REQUEST FOR SETTLEMENT with the CITY OF AMES, IA on [TBA]:

Tuesday, Aug. 7 – Ms. Wilson visited with Deputy Clerk Heidi Petersen to inform the City of Ames of her intent to set up a table, on concrete adjacent to the main walkway of the sidewalk, in various locations throughout Ames in order to:

(1) communicate with fellow citizens;
(2) disseminate campaign materials;
(3) gather petition signatures; and
(4) raise funds to further Wild Willpower’s campaign.

     Deputy Petersen informed Ms. Wilson that “petitioning with a clipboard is fine,” however if Ms. Wilson plans to set up a table, she will first need to apply for a Temporary Obstruction Permit, and then have it approved.   Deputy Petersen added that proof of commercial general liability insurance will need to be shown to the city prior to having the permit approved.

     Ms. Wilson informed Deputy Petersen that “because I’m performing noncommercial activity — I’m performing First Amendment activity  — I should not have to purchase commercial insurance.” 

     Deputy Petersen responded, “Regardless — you will still need to  buycommercial insurance.”

     Ms. Wilson then requested to see the ordinance which mandated the permit and insurance.  After finding the ordinance, Deputy Petersen informed Ms. Wilson that “It looks like there is a waiver process for the insurance that I was not aware of.”  She then printed  a copy  Sec. 22.4(1) of the City of Ames Municipal Code; relevant sections are shown as follows:

(1) It is unlawful for any person to place any… materials… or place other temporary obstructions within the limits of… public parking lots or sidewalks in the city without first obtaining written permission from the city manager setting out the time to do the work. The permission given by the city manager shall specify the time, place and manner of placing the temporary obstructions and the precautions to be observed to protect the public during the time the obstructions are in place. The city manager may withdraw the permission at any time the obstructions become hazardous to the public or upon failure of the person failing or refusing to observe the instructions as set forth in the written permit.

(3) Insurance. An insurance certificate naming the City of Ames, its officers, and employees as an additional insured with comprehensive general liability limits in the amount of $500,000 combined single limit shall be in full force and effect during the life of any temporary obstruction permit.  The coverage shall be at least as broad as the ISO Form Number CG0001 covering commercial general liability written on an occurrence basis only.  A waiver of this requirement may be granted by the City Manager for Sections 22.4(1) and (2).
A copy of the current insurance certificate shall be maintained on file with the City Clerk.

(a) Waivers of the insurance requirement shall be based on the following criteria:

(1) Type of obstruction
(2) Nature of the event requiring an obstruction
(3) Anticipated volume of traffic and whether street closings will be
required
(4) Whether the event is for a commercial or private purpose
(5) The zoning of the area in which the obstruction will occur. Areas with commercial and high density residential zoning will [likely] require insurance [1]

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     Ms. Wilson then explained to Deputy Petersen that persons performing First Amendment activity ought be exempt from the permitting process and from the commercial insurance requirement, and that such activity should be explicitly exempted within the ordinance.  So she asked, “How do I get the ordinance changed?”  

     Deputy Petersen responded, “If you want to get the ordinance changed, you’ll need to write a letter to the Mayor and City Council by Aug. 22.”  She went on to explain that at the Aug. 28 City Council meeting, the letter would then be addressed.

Friday, Aug. 10 – Responding to the waiver process described in Sec. 22.4(3)(a) of the City of Ames Municipal Code, Ms. Wilson called the city manager’s office.  After being told on the phone that City Manager Steve Schainker was out of the office, and that instead Assistant Manager Bob Kindred could be reached, Ms. Wilson wrote the following letter to inform the office she intended to perform activities protected by the First Amendment, and to seek clarification because to her it appeared that Deputy Petersen was misapplying Sec. 22.4(3)(a) of the City of Ames Municipal Code:

     Later that day (Aug. 10), Assistant Manager Mr. Bob Kindred sent the following response, agreeing with  Deputy Petersen‘s determination regarding the application of  Sec. 22.4 to First Amendment activity:

Thursday, Aug. 16 – Following  additional brief correspondence between herself and Mr. Kindred, wherein Mr. Kindred reiterated the city’s position regarding the necessity for Ms. Wilson to obtain a Temporary Obstruction Permit, Ms. Wilson sent the following letter to City Manager Steve Schainker to find out if he agreed with the manner in which Deputy Petersen and Mr. Kindred were applying the ordinance:

Ms. Wilson’s letter – click to enlarge:

Thursday, Aug. 16 @ 5:59 p.m. – After unexpectedly receiving another letter from Assistant Manager Mr. Bob Kindred (she was told he had been out of the office for the week), Ms. Wilson sent the following updated version of the previous letter to Mr. KindredCity Manager Mr. Steve Schainker and to the City Clerk’s office in order get everyone on the same page and find out whether or not other city staff members all agreed that Sec. 22.4 of the Ames city ordinance should be applied to activities protected by the First Amendment:

Ms. Wilson’s letter – click to enlarge:

Monday Aug. 20 – After City Manager Mr. Schainker responded to Ms. Wilson’s letter and informed her that he forwarded her letter to City Attorney Mr. Mark Lambert,  Ms. Wilson received the following letter from Mr. Lambert, whose opinion concurred with other city officials:

Mr. Lambert’s letter – click to enlarge:

Wednesday, Aug. 22 – Responding to direction provided by Deputy Clerk Heidi Petersen‘s on Aug. 6, Ms. Wilson delivered a letter entitled  MOTION TO AMEND CITY OF AMES MUNICIPAL CODE SEC. 22.4 to the City Manager’s Office.  In the letter, Ms. Wilson cites sections from Hague v. Congress of Industrial Organizations (1939), a Supreme Court Ruling that found requiring citizens to obtain a permit in order to be able to perform First Amendment activity violates the due process clause of the Fourteenth Amendment.  Ms. Wilson points out that she requires a table in order to properly convey the information, and that preventing her from using a table is a violation of her First Amendment right.  

     Ms. Wilson indicated flaws within the municipal code and requests the City Council amends the ordinance: read the motion here:

MOTION TO AMEND CITY OF AMES MUNICIPAL CODE SEC. 22.4

      Upon filing the motion, Ms. Wilson was told by the secretary, Amy, that if City Council decided to address her letter, she would hear from the city prior to their meeting on Aug. 28.

Wednesday, Aug. 29 ~ 11:30 a.m. – After not hearing from the city as expected, Ms. Wilson visited the City Clerk’s Office to request a meeting with Mayor John Halia and to find out what happened with her letter.  Although City Clerk Diane Voss informed Ms. Wilson that Mayor Halia was not available to meet at the time, M(r)s. Voss did inform Ms. Wilson that City Council did address Ms. Wilson’s motion on Aug. 28, and that the council voted unanimously to “not forward the motion to staff,”  and therefore the city has chosen not to address Ms. Wilson’s motion.  Ms. Wilson, feeling disappointed in having her concerns ignored, requested a copy of the minutes from the meeting, at which time Deputy Voss provided them to her:

Excerpt from
Ames City Council Minutes 8-28-2018

    Shortly after City Attorney Mark Lambert came into the office and informed Ms. Wilson again that a Temporary Obstruction Permit would need to be approved prior to setting up a table anywhere within the city limits. 

      Ms. Wilson asserted again that she should not need to file a permit in order to perform First Amendment activity. 

     Mr. Lambert explained that the permit is required for the table – not for the activity. 

     Ms. Wilson reiterated that she requires the table for the activity and that the table is being used to convey information and that tables are typically used for petitioning, as explained in her previous letter.  Ms. Wilson reiterated that she requires the table in order to lay the books and petitions and information on, and that no permit should be required, as explained in her previous letter.  Ms. Wilson also reiterated her concern that the ordinance requires purchase of commercial insurance, and that it is unfair in this circumstance.

     Ms. Wilson requested Mr. Lambert write a written response to the letter she filed on Aug. 22, which addresses the content in the letter, and Mr. Lambert stated that he would send her a response soon. 

Wednesday, Aug. 29 1:51 p.m. – Ms. Wilson sent the following letter to City Attorney Mark Lambert, requesting that he consider “as an alternative to a line-by-line refutation of my previous letter… instead write a recommendation letter to City Council and Mayor [advising] that they address my previous motion and amend the ordinance as soon as possible”: 

Screenshot of email – click to enlarge:

Wednesday, Aug. 29 3:42 p.m. – Ms. Wilson sent the following letter to City Council Member Amber Corrieri, inquiring what her motion to not refer Ms. Wilson’s letter to staff meant, and to determine why M(r)s. Corrieri made the motion:  

Screenshot of email – click to enlarge:

Thursday, Aug. 30 9:59 a.m.City Council Member Amber Corrieri sent the following response to Ms. Wilson:

Screenshot of email – click to enlarge:

     City Council Member Amber Corrieri‘s did not, however, address the issues raised by Ms. Wilson in her Aug. 22 letter.

Friday, Aug. 31City Attorney Mark Lambert sent the following letter to Ms. Wilson, Mayor John Haila, City Manager Steve Schainker, and City Clerk Diane Voss in response to her previous inquiries and requests:

 Letter from City Attorney Mark O. Lambert to Alexandra Wilson

     The letter, in summary, explains that the city “is not requiring a permit for performance of First Amendment activity,” but that the Temporary Obstruction Permit is required only for setting up the table.  Mr. Lambert’s letter did not address the fact that Ms. Wilson had asserted several times, verbally and in writing, that the table is being used specifically to help convey campaign materials, and that it is needed for that purpose.

Sunday, Sept. 2 – After Ms. Wilson called District Representative Rob Bacon  to request his help in this matter, he recommended she first contact Council Member Tim Gartin because he was a “Constitutional lawyer.”  Therefore, on Sept. 2, Ms. Wilson wrote the following letter to Mr. Gartin per Representative Bacon’s direction:

Ms. Wilson’s letter – click to enlarge:

Monday, Sept. 3 – Council Member Tom Gartin responded to Ms. Wilson with the following letter, which reiterates that the permit is “not for the First Amendment speech,” but rather it is required for the table.  Here is his full letter: 

Mr. Gartin’s letter – click to enlarge:

References:

[1]: Application for a Temporary Obstruction Permit:  https://www.cityofames.org/home/showdocument?id=30467

[2]:  Sec. 22.4 TEMPORARY OBSTRuCTIONS, City of Ames Municipal Codehttps://www.cityofames.org/home/showdocument?id=264

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